Teams Training Videos
A series of helpful training videos lead by Microsoft certified trainers are available at the Office 365 Communication Hub page managed by IT@JH. They can be helpful to orient you to the application's features:
The Center for Educational Resources (CER) is now known as the Center for Teaching Excellence and Innovation (CTEI).
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A series of helpful training videos lead by Microsoft certified trainers are available at the Office 365 Communication Hub page managed by IT@JH. They can be helpful to orient you to the application's features:
Microsoft Teams is a online collaboration platform made available though JHU's Office 365 license. It allows users to chat, hold discussions, share links, images, and documents for collaborative editing. In some ways it is similar to Slack but has built-in capability to edit files live with your colleagues through its integration with Office 365 online applications.
The CTEI can assist faculty at KSAS and WSE schools with strategies for implementing Teams with their course. For help with techinical issues with Teams, please contact the IT Help Desk, https://it.johnshopkins.edu/it-services/solution-center, and click "Report a problem" for assistance.
For updates on the status of the Teams service, please visit the JHU Office 365 Communication Hub page for Teams.
To access Teams, you can either:
Many KSAS and WSE courses have been "enabled" in Hopkins' Student Information System (SIS) for Teams Class SItes to be created automatically each semester by Registrar’s Office (not by the CTEI). At the beginning of the semester, it is likely that a Team Class Site is ready to use for your course with the enrollment already populated. To verify this is true, simply log into Microsoft Teams using your Hopkins account and click the "Teams" tab on the left to find your course (see Accessing Teams section above).
To start using your Teams Class site, it is recommended to set up your Channels and think through how you will use Teams in your course, before Activating your Teams Class site. Once you have the site ready, you can click on the Activate button found at the top of your Class site. Students will then be notified about the site with information about how to access it.
If you do not intend on using your Teams Class site, you do not have to do anything. You are not required to use the Teams site. As long as you do not "Activate" your Teams Class Site, your students will not be notified about the site nor will they be able to access it.
NOTE: The Registrar’s Office does not manage the actual MS Team sites. If you have specific questions or need assistance, please contact ctei@jhu.edu.
When a course is enabled for a Teams Class site, each section will have a Teams site created for it. If you want to manage all of your sections from one Teams site, please contact ctei@jhu.edu before Activating any section Teams. We will discuss with you the implecations of the merging process.
While Teams can be accessed from a web browser, you also have the option to download the Microsoft Teams application. Microsoft offers a desktop client as well as mobile apps. Downloading the desktop client provides a more robust experience with helpful notifications of activity (so that you don't miss a thing) and has more video conferencing features.
It is a good idea to introduce how you are using Teams in your course to your students. For instance, you can inform them about; how you organized the Teams Class Site into Channels, whether or not you are holding synchronous session using the meeting features, how conversations should be conducted, whether or not they will have assignments in the Teams Class Site, etc.
For students who haven't used Teams yet in class or need a refresher, you can share the following student-oriented guide from Microsoft, which includes short videos.
Student help center: True Teamwork with Microsoft Teams
NOTE: Keep in mind that you may not be using all of the features of Teams and it would helpful to tell students which ones you are using.
With each Teams site, you have the option to add additional functionality called "Apps". One app that can be particularly useful for instructors is the "Insight" app. This app is created by Microsoft to present activity and usage data to the site owners (not the students). When enabled, it will appear on as a tab in the General channel. Its use can give you insight on student engagement, attendance, and performance on assignments.
For more information on the app and how to enable it, please visit the following Educator Guide: https://support.microsoft.com/en-us/office/educator-s-guide-to-insights-in-microsoft-teams-27b56255-90c0-47aa-bac3-1c9f50157181
Microsoft has been adding new features to the virtual meeting functionality to make virtual class meetings or meetings with colleagues easier. Here are a few of the new features you will gain with the new meeting experience:
Once a site is created, it gets automatically set to expire one year from its creation. You may get a notification asking you to renew the site 30 days from its expiration date. You can simply renew for another year if you intend to keep using it. For more infomation on the expiration and what happens if you don't renew, please visit the following IT@JH page about this policy: https://livejohnshopkins.sharepoint.com/sites/Office365Hub/SitePages/Expiration-Policy.aspx